OFFICE ADMINISTRATOR GRADE I REF NO: DOT/HRM/2023/34

SALARY : R241 485 per annum (Level 06)
CENTRE : Pretoria

REQUIREMENTS : A acknowledged NQF Level 6 qualification in Office Management and Technology/ Secretariat/ Management Assistant/ Public Management/ Administration/ Business Management with 1-year experience. Note: The following will serve as recommendations: Computer literature certificate, administration capabilities certificate, document keeping, amazing written and verbal abilities, journey of Corel and Microsoft, patron satisfaction, each inside and external.

DUTIES : The profitable candidate will be accountable for imparting guide offerings to the Director / Directorate, reply and report smartphone / facsimile / e mail endeavor on behalf of the Director as nicely as display calls, file and deal with queries from public and personnel in the department, make appointments and maintain diary up to date (inform Director of appointments, make certain no overlaps
occur, reschedule appointments when necessary), hold message machine up to date / ahead data as required (for Director), create a database of purchasers with admire to contact information, line of enterprise and different information, make sure troubles desiring the director’s interest is organized in such a way that the director desires solely spend the minimal time to deal with them, reply to invitations, acquire newspapers / newspaper clippings, operate various task for the Director, such as compiling or typing letters and be given or decline invitations, coordinate engagements throughout Directorate. Attend to documentation (filing, tracking, replace and disposal thereof), acquire documentation, well known receipt, practice file quantity / allocation, file facts into laptop system, file appropriately, operate report monitoring for all documentation (correspondence and memoranda), distribute documentation to Directorate personnel and stakeholders etc. Ensure safekeeping of all documentation in the workplace of the director in line with applicable policies, Keep report of incoming and outgoing documents, make certain copies are made of each record that leaves the workplace for signature through DDG/DG/Minister, make certain / coordinate speedy and efficient managing of different documentation, assembly of time limits for files (determine precedence and comply with up), hold strict confidentiality when working with files associated to staff, administrators and different things earlier than launched to the media public, hold register for all go away data as prescribed. Perform customary workplace administration, ship and get hold of faxes, emails, obtain and dispatch objects and do photocopying, kind letters, agendas, minutes and different correspondences as necessary, attain applicable rates and order supplies, administer journey preparations (accommodation, travel, venues preparations etc.), administer claims – all team of workers (S & T, mobile phone, month-to-month vehicle, petty cash, advert hoc), furnish secretariat aid for conferences (take minutes and bring together agendas), help the Director to make sure time limits for MPDS, Annual Reports Strategic Plans and Audit reviews are compiled and surpassed in, obtain visitors, operate duties of a non-public nature for Directorate, preserve and preserve a go away register of staff. Assist in organizing meetings, workshops, seminars and conferences, put together for conferences (arrange venues, refreshments, equipment, replica applicable literature), hold circular, applicable insurance policies up to date (HR Policies, Finance insurance policies and provide chain insurance policies etc), purchase refreshment substances for the office, aid with training of displays for conferences / workshops / seminars / conferences, help with exhibitions / shows at conferences / workshops / seminars / conferences, Perform chief consumer clerk services, whole and sign VAS two forms, order stationery, tools and furnishings for the office, screen workplace orders, make observe ups on orders, preserve an stock of stationary.

ENQUIRIES : Mr T. Mzizi Tel No: (012) 309 3732
NOTE : Preference will be given to African Male, Coloured Male /Female, White Male/Female, Indian Male/Female and humans with disabilities are influenced to follow for the position.