OFFICE ADMINISTRATOR GRADE II REF NO: DOT/HRM/2023/33

SALARY : R294 321 per annum (Level 07)
CENTRE : Pretoria

REQUIREMENTS : A acknowledged NQF Level 6 qualification in Office Management and Technology/ Secretariat/ Management Assistant/ Public Management/ Administration/ Business Management with 2-years’ journey in rendering aid offerings to senior management. Note: The following will serve as recommendations: Computer literature certificate, administration competencies certificate, file keeping, super written and verbal abilities, trip of Corel and Microsoft, consumer satisfaction, each inner and external.

DUTIES : The profitable candidate will be accountable for supplying assist offerings to the Chief Director, reply and report phone / facsimile / e mail pastime on behalf of the Chief Director as nicely as display screen calls, document and deal with queries from public and personnel in the department, make appointments and maintain diary up to date (inform Chief Director of appointments, make certain no overlaps occur, reschedule appointments when necessary), maintain message device up to date / ahead records as required, create a database of consumers with admire to contact information, line of commercial enterprise and different information, make sure troubles desiring the chief director’s interest are organized in such a way that the chief director wishes solely spend the minimal time to deal with them, reply to invitations, acquire newspapers / newspaper clippings, function more than a few venture such as compiling or typing letters and receive or decline invitations, coordinate engagements throughout the Chief Directorate. Attend to documentation (filing, tracking, replace and disposal thereof), Receive documentation, renowned receipt, observe file variety / allocation, report information into laptop system, file appropriately, function record monitoring for all documentation (correspondence and memoranda), distribute documentation to personnel and stakeholders etc. Ensure safekeeping of all documentation in the workplace in line with applicable policies. maintain document of incoming and outgoing documents, make sure copies are made of each and every file that leaves the workplace for signature by using DDG/DG/Minister, make certain / coordinate speedy and environment friendly dealing with of different documentation, assembly of time limits for archives (determine precedence and comply with up), hold strict confidentiality when working with files associated to staff, senior administration and different things earlier than releasing to the media or the public. Perform regularly occurring workplace administration, ship and obtain faxes, emails, get hold of and dispatch gadgets and do photocopying, kind letters, agendas, minutes and different correspondences as necessary, attain applicable costs and order supplies, administer journey preparations (accommodation, travel, venues preparations etc.), administer claims – all body of workers (S & T, mobile phone, month-to-month vehicle, petty cash, advert hoc), supply secretariat help for conferences (take minutes and bring together agendas), aid the supervisor to make sure closing dates for PMDS, Annual Reports Strategic Plans and Audit reviews are compiled and handed in, acquire visitors, maintain and preserve a depart register of staff, Assist in organizing meetings, workshops, seminars and conferences, put together for conferences (arrange venues, refreshments, equipment, reproduction applicable literature), maintain circular, applicable insurance policies up to date (HR Policies, Finance insurance policies and furnish chain insurance policies etc), purchase refreshment materials for the office, aid with practise of shows for conferences / workshops / seminars / conferences, help with exhibitions / shows at conferences / workshops / seminars / conferences. Perform Chief User Clerk, entire and signal VAS two forms, order stationery, tools and fixtures for the office, reveal workplace orders, make observe ups on orders, maintain an stock of stationary.

ENQUIRIES : Mr T. Mzizi Tel No: (012) 309 3732
NOTE : Preference will be given to African Male, Coloured Male /Female, White Male/Female, Indian Male/Female and people with disabilities are inspired to practice for the position.

CLOSING DATE : 11 AUGUST 2023