OFFICE ADMINISTRATOR GRADE III REF NO: DOT/HRM/2023/32

SALARY : R359 517 per annum (Level 08)
CENTRE : Pretoria

REQUIREMENTS : A recognized NQF Level 6 qualification in Office Management and Technology/ Secretariat/ Management Assistant/ Public Management/ Administration/ Business Management with 3-years’ journey in rendering guide offerings to senior management. Note: The following will serve as recommendations: Computer literature certificate, administration capabilities certificate, report keeping, amazing written and verbal abilities, ride of Corel and Microsoft, customer satisfaction, each inside and external.

DUTIES : The profitable candidate will be accountable for supplying help offerings to the Deputy Director-General, reply and report phone / facsimile / e mail endeavor on behalf of the Deputy Director-General as nicely as display calls, report and deal with queries from public and personnel in the department, make appointments and maintain diary up to date (inform Deputy Director-General of
appointments, make certain no overlaps occur, reschedule appointments when necessary), preserve message device up to date / ahead data as required , create a database of purchasers with admire to contact information, line of commercial enterprise and different information, make sure problems wanting the chief director’s interest are organized in such a way that the Deputy Director-General desires solely spend the minimum time to deal with them, reply to invitations, accumulate newspapers / newspaper clippings, operate more than a few venture such as compiling or typing letters and receive or decline invitations, coordinate engagements throughout the Deputy Director-General. Attend to documentation (filing, tracking, replace and disposal thereof), Receive documentation, renowned receipt, follow file
number / allocation, file information into laptop system, file appropriately, function file monitoring for all documentation (correspondence and memoranda), distribute documentation to personnel and stakeholders etc. make sure safekeeping of all documentation in the workplace in line with applicable policies, maintain document of incoming and outgoing documents, make sure copies are
made of each and every file that leaves the workplace for signature by DDG/DG/Minister, make certain / coordinate speedy and environment friendly dealing with of different documentation, assembly of cut-off dates for files (determine precedence and observe up), keep strict confidentiality when working with archives associated to staff, senior administration and different things earlier than releasing to the media or the public. Perform generic workplace administration, kind letters, agendas, minutes and different correspondences as necessary, acquire applicable costs and order supplies, administer tour preparations (accommodation, travel, venues preparations etc.), administer claims – all body of workers (S & T, cell phone, month-to-month vehicle, petty cash, advert hoc), grant secretariat guide for conferences (take minutes and assemble agendas), help the supervisor to make sure deadlines for PMDS, Annual Reports Strategic Plans and Audit reviews are compiled and surpassed in. Assist in organizing meetings, workshops, seminars and conferences, put together for conferences (arrange venues, refreshments, equipment, reproduction applicable literature), hold circular, applicable insurance policies up to date (HR Policies, finance insurance policies and grant chain insurance policies etc), purchase refreshment resources for the office, help with education of shows for conferences / workshops / seminars / conferences, help with exhibitions / shows at conferences / workshops / seminars / conferences. Perform Chief User Clerk, entire and signal VAS two forms, order stationery, gear and furnishings for the office, screen workplace orders, make comply with ups on orders, hold an stock of stationary.

ENQUIRIES : Mr T. Mzizi Tel No: (012) 309 3732
NOTE : Preference will be given to African Male, Coloured Male /Female, White Male, Indian Male/Female and men and women with disabilities are stimulated to practice for the position.