OFFICE MANAGER

SALARY : R811 560 per annum (Level 11)
CENTRE : Pretoria

REQUIREMENTS : A Senior Certificate plus an gorgeous Bachelor diploma or equal qualification on NQF stage 7 with a minimal of 3-5 years’ managerial experience. Competencies: Be professional, notably motivated, initiative, and indispensable thinker who will be capable to accumulate and analyse statistics skilfully. Good interpersonal skills. Have fantastic pc skills. Have fantastic oral and written conversation skills. Have exceptional organizational and planning abilities bendy with capability to work on more than one tasks simultaneously. Have experience of urgency and potential to become aware of and unravel troubles in a well timed manner. Be capable to work independently, as phase of a group and below pressure. Have challenge administration information and experience, and Confidentiality, Integrity and trust. Knowledge: Problem fixing and analysis. Good pc knowledge. Good phone etiquette. Program and mission management. Good knowledge of journey and subsistence procedures. Good workplace administration skills. Public Service Regulatory Framework; and Policy components procedure inside Government.

DUTIES : Provide a excessive stage administrative aid offerings to the DDG. Records the engagements of the DDG or Senior Manager. Utilizes discretion to determine whether or not to accept/decline or refer to different employees’ requests for meetings, based totally on the assessed significance and urgency of the matter. Coordinates with and sensitizes/advises the supervisor involving engagements, and
Compiles practical schedules of appointments. Ensures the high-quality glide of statistics and archives to and from the workplace of the DDG. Ensures the safekeeping of all documentation in the workplace of the DDG in line with applicable rules and policies. Obtains inputs, collates, and compiles reports, e.g growth reports, month-to-month reports, and administration reports. Scrutinizes pursuits submissions/ reviews and make notes and/or tips for the DGG. Responds to enquiries acquired from inner and exterior stakeholders. Drafts files as required. Do submitting of files for the DDG and the unit the place required. Collects, analyses, and collates statistics requested via the DDG. Clarifies guidelines and notes on behalf of the DDG. Ensure that journey preparations are properly coordinated. Prioritizes troubles in the workplace of the DDG. Manages the go away register and smartphone debts for the unit. Handles the procurement of preferred objects like stationery, refreshments and many others for the things to do of the DDG and the unit. Obtains the essential signatures on archives like procurement recommendation and month-to-month income reports. Scrutinizes files to determine actions/ information/ different archives required for meetings. Collect and compiles all crucial archives for the DDG to inform him/her on the contents. Records minutes/ choices and communicates to applicable role-players, follow-up on growth made. Prepare briefing notes for the supervisor as required; and Coordinates logistical preparations for conferences when required. Collects and coordinates all the files that relate to the manager’s budget. Assists DDG in figuring out funding necessities for purposes of MTEF submissions. Keep document of expenditure commitments, reveal expenditure and signals DDG of viable over and below spending. Checks and correlates BAS reviews to make sure that expenditure is allotted correctly. Identifies the want to go money between items, consults with the DDG and compiles draft memos for this purpose; and Compares the MTEF allocation with the requested price range and informs the DDG of changes. Remains up to date with regard to the prescripts/policies and techniques relevant to his/her work terrain to make certain environment friendly and fantastic guide to the DDG. Remains abreast with the strategies and techniques that follow in the workplace of the DDG.

ENQUIRIES : Ms Lucia Mphahlele Tel No: (012) 300 5865
CLOSING DATE: 11 AUGUST 2023